2019 Annual Symposium Registration Terms and Conditions

Registration for the 62nd Annual IAVS Symposium “Vegetation Science and Biodiversity Research” in Bremen, Germany, 14 – 19 July 2019

Terms and Conditions


1. Registration
The registration as a participant of the IAVS symposium includes the welcome reception, admission to the conference centre, lunches and coffee breaks during the meeting, the mid-week symposium excursion and conference materials (list of participants, program overview, pdf of abstract book).
All tickets and conference materials will be handed out to the participants upon check-in at the registration desk after full payment. Participants are requested to wear their congress badge at all times for identification and admittance to the conference rooms.

Student
The registration category “students” is defined as an undergraduate or graduate student. An evidence of enrollment must be provided.
Accompanying person
Only one accompanying person per participant is permitted. For the preparation of the name badge,please provide the first name and family name of your accompanying person.Accompanying persons can be family members or civil partners.

2. Terms of payment
All payments must be made in Euros. After the registration was submitted you will receive a written invoice (pdf-document). Only after payment your registration will be accepted. Registration received without a 100 % payment do not constitute in advance registration.

Bank transfer
For the payment method bank transfer, any charges for bank transfers are to be paid by the invoice recipient. The invoice amount must be paid no later than 14 days after receipt of the invoice. Please request your bank to transfer the sum due. This payment method is only available until .....
SEPA
The payment method SEPA is only available in the European Economic Area. With providing your debit card details during the registration process in the payment-section you will authorize the BTZ to take payment from the mentioned account in terms of direct debit. At the same time, this will instruct the bank to allow BTZ to collect direct debit payments from your mentioned account.
Credit card
For the payment via credit card, the following credit cards may be used: Visa, American Express and MasterCard. The registration amount will be collected by the BTZ – Bremer Touristik-Zentrale.

3. Cancellation policy
Written cancellations must be sent to the BTZ – Bremer Touristik-Zentrale via fax: +49 (0) 421 30 800 3819 or email: rink@bremen-tourism.de.
Written cancellation received before 31 May 2019 will result in a full refund minus a EUR 30.00 management fee.
Cancellation until 25 June 2019 will result in a refund of 50% of the registration fee. Cancellations received after 25 June 2019 will not result in a refund.

4. Changes and amendments
The BTZ will charge a service fee of 10,00 Euro for changes, additional bookings and/or amendments of the registration (e.g. change of invoice address) after invoicing.

5. Hotel reservation
Please note that if you reserved a hotel via the registration system, the payment has to be made directly to the hotel. Once you have submitted your registration, you will receive a booking confirmation containing all relevant information regarding your booking and a voucher for your hotel reservation. After receiving your hotel voucher please contact the hotel directly, confirm your booking and give them your credit card details. Kindly note in case of late arrival after 6 p.m. credit card details are especially important, as without these details the hotel room can be sold otherwise. In the event of amendment, cancellation or no-show, the terms and conditions of the respective hotels shall apply. BTZ is only the reservation agent and accepts no liability whatsoever. 
All prices are stated per room/per night including breakfast/breakfast buffet; the prices are inclusive of VAT at the current statutory rate, i.e. 7 % VAT on the room rate and 19 % VAT on that part of the charge attributable to breakfast. Bookings after 14 June 2019 are subject to price and availability.

6. Data security
Registration implies your authorization to allow the BTZ to provide the IAF and the ZARM with your registration information. Personal details that will be provided with your booking are processed electronically and are used exclusively for processing the booking and for customer service purposes. Your data will not be disclosed to any other third parties. Your attention is expressly drawn to the data subject's right of objection pursuant to section 28 (4) of the German Data Protection Act.

7. Photo and video recordings
By registering, you give your permission to the organizer to create photo and video material of the conference and its participants. This photo and video material may be published and reproduced for different purposes by the organizer.

8. Liability
In the event of force majeure, e.g. natural disasters, IAVS, University of Bremen or BTZ cannot accept responsibility for any financial or other losses incurred by the delegates. , IAVS, University of Bremen or BTZ take no responsibility for injury or damage to persons or property occurring during the congress. All insurance, including medical cover, or expenses incurred in the event of the cancellation of the Congress is the individual delegate’s responsibility. Attendees are encouraged to choose a travel insurance policy that includes loss of fees/deposits through cancellation of your participation in the congress, or through the cancellation of the congress itself, loss of airfares for any reason, medical expenses, loss or damage to personal property, additional expenses and repatriation should travel arrangements have to be altered. The organizers will take no responsibility for any participant failing to take out insurance.

9. Applicable law
The registration shall be governed by the German law. The place of jurisdiction is Bremen. 

10. Excursions and social events
Due to the number of tickets available, a binding registration is required for the selected excursion or social event. The booking is only valid in conjunction with a registration as a participant of the IAVS 2019.

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