Membership Financial Support

The IAVS Global Sponsorship Committee (GSC) was created to support vegetation scientists from countries where limited funding precludes membership in IAVS and access to IAVS journals (Journal of Vegetation Science, Applied Vegetation Science) is not available. In addition, funds are available to support participation in an annual meeting of IAVS and its working groups, and to offset the cost of including color illustrations in IAVS journals. Income to the Fund derives from the IAVS Publisher (currently Wiley Blackwell), and other IAVS revenues directed to the Fund by the Council. IAVS is grateful for any donations to the Global Fund. You may make an annual contribution when you complete your membership renewal form, or you may send a contribution directly at any time here.
 

1. Waiver of the IAVS membership fee (and possible journal subscription)

Individuals may apply to the Global Sponsorship Committee for waiver of the IAVS membership fee. Vegetation scientists with low personal income can apply for this free membership. Eligibility is based on average per-capita income (purchasing parity = PPP) in the respective country in the respective year and the personal situation.
 

  • 1. All persons in countries with per-capita income in the respective year below 10,000 US$ PPP. No approval of GSC needed.
  • 2. Students, PhD students, unemployed and retired scientists in countries with per-capita income in the respective year between 10,000 and 25,000 US$ PPP. No approval of GSC needed.
  • 3. Other persons upon specific application with detailed explanation why they personally would not be able to pay for membership or subscription. Individual decision by GSC required. Members supported by the GSC have all the rights and privileges of other full members.
Comparison of countries according to their GDP (per capita PPP), which is currently used within IAVS, follows The World Factbook database compiled by the U.S. Central Intelligence Agency, and can be accessed here: Ranking of Countries by GDP.
 

 If you wish to APPLY for a waiver,  please click here to complete the online form 

If you wish to RENEW your waiver membership,  
please download and return your completed form to membership@iavs.org

 


2. Participation in annual IAVS symposia

Members may apply for financial support to participate in an annual meeting of IAVS. These funds are very limited and the Global Sponsorship Committee will work with the local organizing Committee to set criteria and administer the application process. Information about how to apply for will be available on the website established for the particular meeting.
 

Selection criteria

  • 1. Applicant must be a member of IAVS and give oral or poster presentation at the symposium. If you are not a member yet, you can join at the IAVS Membership Page (reduced and free membership is available for persons with financial constraints).
  • 2. The applicant can be a student or researcher.
  • 3. If the applicant has already received the grant for IAVS Symposium in the past two years, she/he can apply again but will receive only 70% of the total approved amount.
  • 4. Applicants from high-income countries will obtain only 70% of the approved funding.
  • 5. Evaluation by committee members is based on a) motivation letter (+CV) and b) abstract. The evaluation is done on scale 0 (poor) to 5 (excellent).
  • 6. The final evaluation is including also professional age criteria: graduate (MSc or PhD) student = 5, post-doc = 4, researcher/professor/other = 2. This will be added to the table in the end.
  • 7. The final calculation is based on the average from abstract + motivation letter/CV + professional age, with the following weights: abstract 2/5, motivation & CV 2/5, professional age 1/5.
  • 8. The awarded budget is not based on the budget requested by the applicant, but on the budget estimated by GSC committee (estimated cost of flight ticket, early bird registration fee, budget accommodation – 1 person budget hotel room nearby the conference venue). Conservative criteria are applied: the applicant will not get a budgeted allocation that she/he did not request (e.g. if accommodation was not requested in motivation letter, it would not be awarded); on the other hand, if applicants requested a lower amount for an expense than we estimate the true cost to be (e.g. for accommodation), we use our estimate to make the award comparable to that received by others. Also, GSC does not support fee for social events (e.g. conference dinner) and pre- or post-symposium excursions.
  • 9. The total award (after discounts) should cover at least the price of the registration fee.

 
Our mission is to offer sufficient support to attend the Symposium to as many applicants as possible. Since the budget provided by IAVS is limited, we spend considerable time to do the evaluation in order to fair selection. Any budget, not used by individual awardee, will be used to support other applicants, either the same or next year. Please, do not apply for the travel award in case you do not necessarily need it. Also, if you manage to solicit funding from other sources (other foundation, institutional money, grant project) and you do not need the travel award (or a part of it) anymore, please inform the chair of GSC about this situation as soon as possible. This can be done both before the date of the conference, but also after it (before issuing the reimbursement). Double reimbursement of the same cost from different sources is considered as unethical behavior and will be investigated by Ethical Committee of IAVS, with possible consequences for the awardee (e.g. cancelling the reimbursement order and prohibiting the person from applying the IAVS travel awards in the future).


3. Participation in IAVS working group meetings

Organisers of IAVS Working Groups (e.g. European Vegetation Survey, Eurasian Dry Grassland Group) may offer the option for participants to apply for travel awards to enable them to attend Working Group annual meetings. Although the selection criteria are decided by the meeting organizers, two general rules apply: 1) the applicant for travel award must be a member of IAVS, and 2) travel awards can cover travel expenses, budget accommodation and meeting registration fees (including the one-day excursions), but do not cover social events, such as the social dinner.

 

4. Support for publication in JVS/AVS

Members who have had a manuscript accepted for publication in Journal of Vegetation Science or Applied Vegetation Science wherein inclusion of color figures would greatly improve the impact of the paper may apply to the Global Sponsorship Committee for a grant to cover the fees for the color figures. Applications may be submitted at any time.
 


Additional information may be obtained from the Chair of the Global Sponsorship Committee, Dr. Alessandra Fidelis (alessandra.fidelis@unesp.br).

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